Careers

CAREERS


Dedicated. Creative. Disciplined. Passionate.

The strength, success, and value of our firm is embodied in our people. We offer a highly collaborative, multi-generational environment designed to provide every opportunity for individual growth and enduring relationships.

Pappageorge Haymes Partners (PH) is a leading design and planning firm focused on architecture for a broad range of clients within the multifamily residential, adaptive reuse, mixed-use, hospitality, and master planning sectors across the country. PH’s firm mission is to have every architect be involved from preliminary feasibility studies and schematic design work to development and preparation of design development and construction documents, all the way through bidding and construction administration. At PH we believe that to become the best, you need to know it all.

About the Office:

At PH, our most valuable asset is our people. Our average tenure is 13 years, a significant achievement that is a testimony to our inclusive, collaborative and diverse atmosphere. Our unique, tight-knit culture thrives on collaboration, appreciation, recognition and celebration. We believe a healthy work-life balance is necessary for all of us to achieve achieving both our professional AND personal goals!

If you would like to submit your resumé and portfolio for a solicited or unsolicited position, please use the links below. All submissions will be reviewed and kept on file. We will contact you directly if there is a position available.

Benefits:

Employer Paid Health Insurance (choice of PPO or HSA plan)
Employer Paid Life Insurance and Long Term Disability
Dental Insurance
Vision Insurance
401(k) Retirement Savings Plan with Employer Match
Employee Stock Ownership Plan (ESOP)
Paid Vacation and Personal Days
Discretionary Performance Bonus
Pre-Tax Ventra Transit or Commuter Benefits Program

TO APPLY


Interested candidates should forward their resume, portfolio, and salary expectations to HR@pappageorgehaymes.com

CURRENT OPEN POSITIONS


Administrator of Proposals and Contracts

Location: Chicago, IL  Department: Business Operations  Type: Full Time  Min. Experience: Experienced

PH is looking for a highly experienced individual to coordinate all administrative responsibility for architectural business development processes: from the receipt of RFP/Qs, development of proposals, contract negotiation and execution, through issuing various certificates and financial related documents at the completion of construction. Additionally, provide diversified support to the Managing Partners, including generating all types of project related and legal correspondence, electrical file maintenance, coordinating schedules and meetings, creating reports and special projects as assigned. This position allows for the flexibility to work remote and in-office.

Primary Responsibilities:

Proposals: Drafting and preparing proposals correspondence, compiling and organizing exhibits, transmission and tracking of documents
Contracts: Preparation and review of AIA Owner/Architect Agreements, Architect/Consultant agreements, and other agreements and legal documents as necessary
Coordinate the contract process with the Accounting Department, Project Managers and potentially clients
Submittals: Participate in or prepare responses to Request for Proposal/Qualifications, completion of detailed forms, completion of presentation material, verification of all required materials and timely delivery
Certificated of Insurance: Request and distribute certificated for projects, coordinate certificates with consultants and maintain log
Follow up with clients and consultants relative to obtaining signed Agreements and Proposals
Coordination with the Accounting and Marketing staff, related to project organization.
Organize and maintain proper electronic filing structure
Exceptional verbal and written legal communication and proofing/editing skills and a demonstrated ability to recognize proper use of grammar
Prepare other correspondence, as required

Required Education and Work Experience:

Associates degree or Certificate in Business, Business Law, Paralegal Studies is required
6+ years of progressive experience preparing, editing, and negotiating contract documentation for consultants, capital improvement projects, or professional services (architectural, engineering setting preferred)

Required Knowledge, Skills and Abilities:

Experience with Mac based applications (Pages, Numbers, Keynote) helpful
Experience with Google Apps (Sheets, Docs, etc) helpful
Experience with Microsoft Word & Excel required
Experience with Deltek Vision and AIA Contract Software are highly beneficial
Experience with Mac computers and software preferred
Ability to multi-task, take initiative, have an analytical, but flexible, mindset, be a forward thinker, and have a positive attitude

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Project Accountant

Location: Chicago, IL  Department: Accounting  Type: Full Time  Min. Experience: Mid Level

Job Responsibilities:

Establish priorities, work independently, and proceed with objectives without supervision
Monthly Billing
Preparation of client requests:
• Waivers of lien
Generation of Additional Service Authorization (ASA) Forms:
Set-up Projects by Project Type
• Hourly and Hourly to a Maximum
• Phase Fixed Fee (PFF)
• Prepare budget worksheets based on the proposal and incorporate into Vision
Timesheets Review
Review of contract documents with the Director, Marketing and Business Development to ensure accuracy of contract guidelines for billing and billing rate
Reporting to the Founding Partner and Chief Administration Officer
Respond to client and contractor inquiries related to accounting records
General Vision Maintenance

Experience:

7+ years of applicable experience in the A/E industry
Deltek Vision and/or Vantage Point experience (preferred)
Proficient in Excel
Ability to prioritize and manage conflicting deadlines
Superior communication skills and the ability to communicate effectively at all levels
Understanding of project accounting policies and procedures
Familiarity with professional services
Organized self-starter
Attention to detail
Strong problem solving ability
Ability to work independently

APPLY FOR POSITION >