Dedicated. Creative. Disciplined. Passionate.
The strength, success, and value of our firm is embodied in our people. We offer a highly collaborative, multi-generational environment designed to provide every opportunity for individual growth and enduring relationships.
Pappageorge Haymes Partners (PH) is a leading design and planning firm focused on architecture for a broad range of clients within the multifamily residential, adaptive reuse, mixed-use, hospitality, and master planning sectors across the country. PH’s firm mission is to have every architect be involved from preliminary feasibility studies and schematic design work to development and preparation of design development and construction documents, all the way through bidding and construction administration. At PH we believe that to become the best, you need to know it all.
About the Office:
At PH, our most valuable asset is our people. Our average tenure is 13 years, a significant achievement that is a testimony to our inclusive, collaborative and diverse atmosphere. Our unique, tight-knit culture thrives on collaboration, appreciation, recognition and celebration. We believe a healthy work-life balance is necessary for all of us to achieve achieving both our professional AND personal goals!
If you would like to submit your resumé and portfolio for a solicited or unsolicited position, please use the links below. All submissions will be reviewed and kept on file. We will contact you directly if there is a position available.
Employer Paid Health Insurance (choice of PPO or HSA plan)
Employer Paid Life Insurance and Long Term Disability
401(k) Retirement Savings Plan with Employer Match
Employee Stock Ownership Plan (ESOP)
Paid Vacation and Personal Days
Discretionary Performance Bonus
Pre-Tax Ventra Transit or Commuter Benefits Program
Interested candidates should forward their resume, portfolio, and salary expectations to HR@pappageorgehaymes.com
Administrator of Proposals and Contracts
Location: Chicago, IL Department: Business Development Type: Full Time Min. Experience: Mid Level
Pappageorge Haymes Partners (PH) is seeking a proactive and versatile Administrator of Proposals and Contracts to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position not only offers the flexibility to work remotely and in-office but also provides an opportunity for professional growth and career advancement within our firm.
Proposals: Craft, organize, and track proposal documents with precision
Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
Insurance Certificates: Request, distribute, and manage certificates for projects
Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
Internal Collaboration: Coordination with the Accounting and Marketing staff, related to project organization
Document Management: Maintain a well-structured electronic filing system
Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies
Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts
Proficiency in Microsoft Suite: A strong emphasis on Excel and Word, is a fundamental requirementEssential skills in Microsoft Suites, especially Excel and Word
Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable
Project Billing Specialist
Location: Chicago, IL Department: Accounting and Finance Type: Full Time Min. Experience: Entry Level
As a Project Billing Specialist at Pappageorge Haymes Partners (PH), you will be responsible for managing the billing process, tracking project expenses, and maintaining client accounts. The ideal candidate will have excellent attention to detail, strong organizational skills, and a passion for ensuring financial accuracy.
Generate and review client invoices within Deltek Vision for accuracy and compliance with contract terms and project milestones
Ensure data accuracy and integrity within Deltek Vision, including project setup, time and expense entry, and client billing
Ensure that invoices are in compliance with contract terms and project milestones
Coordinate with Project Managers and Principals-In-Charge to gather necessary billing information
Monitor project expenses and ensure they are correctly allocated to client accounts
Collaborate with project teams to track expenses, including materials, labor, and subcontractor costs
Serve as the primary point of contact for client billing inquiries and discrepancies.
Resolve billing-related issues promptly and professionally, maintaining positive client relationships
Maintain organized and accurate billing records within Deltek Vision, including electronic and physical files
Keep detailed documentation of billing adjustments, payment arrangements, and client communications
1 - 5 years of experience in a professional services environment preferably in Architectural or Engineering
Deltek Vision and/or Vantage Point experience (preferred)
Proficient in Excel
Ability to prioritize and manage conflicting deadlines
Superior communication skills and the ability to communicate effectively at all levels
Understanding of project accounting policies and procedures
Familiarity with professional services
Attention to detail
Strong problem solving ability
Ability to work independently