CAREERS
Dedicated. Creative. Disciplined. Passionate.
The strength, success, and value of our firm is embodied in our people. We offer a highly collaborative, multi-generational environment designed to provide every opportunity for individual growth and enduring relationships.
Pappageorge Haymes Partners (PH) is a leading design and planning firm focused on architecture for a broad range of clients within the multifamily residential, adaptive reuse, mixed-use, hospitality, and master planning sectors across the country. PH’s firm mission is to have every architect be involved from preliminary feasibility studies and schematic design work to development and preparation of design development and construction documents, all the way through bidding and construction administration. At PH we believe that to become the best, you need to know it all.
About the Office:
At PH, our most valuable asset is our people. Our average tenure is 13 years, a significant achievement that is a testimony to our inclusive, collaborative and diverse atmosphere. Our unique, tight-knit culture thrives on collaboration, appreciation, recognition and celebration. We believe a healthy work-life balance is necessary for all of us to achieve achieving both our professional AND personal goals!
If you would like to submit your resumé and portfolio for a solicited or unsolicited position, please use the links below. All submissions will be reviewed and kept on file. We will contact you directly if there is a position available.
Benefits:
Employer Paid Health Insurance (choice of PPO or HSA plan)
Employer Paid Life Insurance and Long Term Disability
Dental Insurance
Vision Insurance
401(k) Retirement Savings Plan with Employer Match
Employee Stock Ownership Plan (ESOP)
Paid Vacation and Personal Days
Discretionary Performance Bonus
Pre-Tax Ventra Transit or Commuter Benefits Program
TO APPLY
Interested candidates should forward their resume, portfolio, and salary expectations to HR@pappageorgehaymes.com
Business Operations Assistant
Location: Chicago, IL Department: Administrative Type: Full Time Min. Experience: Entry Level
Pappageorge Haymes Partners (PH), a leading design and planning architecture firm, is seeking a proactive Business Operations Assistant to assist in proposal development, contract preparation, and project coordination. In this role, you’ll also provide administrative support to the Founding Partner, assist with client and consultant engagement, and help streamline internal communication and documentation processes. This role offers the opportunity for professional growth and advancement within the firm.
Responsibilities:
Proposals: Craft, organize, and track proposal documents with precision
Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
Executive Support: Provide administrative assistance to the Founding Partner by drafting and reviewing correspondence, and handling day-to-day organizational tasks
Administrative Coordination: Facilitate the coordination of project documentation, support internal communication strategies and assist in the alignment and execution of project schedules and deliverables
Insurance Certificates: Request, distribute, and manage certificates for projects
Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
Document Management: Maintain a well-structured electronic filing system
Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials
Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Job Requirements:
Professional Experience: 3+ years administrative, professional, or related experience required (architectural, engineering setting preferred)
Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
Versatility:Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable
Salary is based on qualifications and experience. Employee benefits include medical, dental, and vision insurance, annual bonus, 401(k) match, Employee Stock Ownership Plan (ESOP), tax-free commuter benefits, discounted Divvy membership, flexible schedule.
Executive Administrative Coordinator
Location: Chicago, IL Department: Business Development Type: Full Time Min. Experience: Entry Level
Pappageorge Haymes Partners (PH), a leading design and planning architecture firm, is seeking a proactive Executive Administrative Coordinator to assist in proposal development, contract preparation, and project coordination. In this role, you’ll also provide administrative support to the Founding Partner, assist with client and consultant engagement, and help streamline internal communication and documentation processes. This role offers the opportunity for professional growth and advancement within the firm.
Responsibilities:
Proposals: Craft, organize, and track proposal documents with precision
Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
Executive Support: Provide administrative assistance to the Founding Partner by drafting and reviewing correspondence, and handling day-to-day organizational tasks
Administrative Coordination: Facilitate the coordination of project documentation, support internal communication strategies and assist in the alignment and execution of project schedules and deliverables
Insurance Certificates: Request, distribute, and manage certificates for projects
Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
Document Management: Maintain a well-structured electronic filing system
Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials
Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Job Requirements:
Professional Experience: 3+ years administrative, professional, or related experience required (architectural, engineering setting preferred)
Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable
Salary is based on qualifications and experience. Employee benefits include medical, dental, and vision insurance, annual bonus, 401(k) match, Employee Stock Ownership Plan (ESOP), tax-free commuter benefits, discounted Divvy membership, flexible schedule.
Proposals Specialist
Location: Chicago, IL Department: Business Development Type: Full Time Min. Experience: Entry Level
Pappageorge Haymes Partners (PH), a leading design and planning architecture firm, is seeking a proactive Proposal Specialist to assist in proposal development, contract preparation, and project coordination. In this role, you’ll also provide administrative support to the Founding Partner, assist with client and consultant engagement, and help streamline internal communication and documentation processes. This role offers the opportunity for professional growth and advancement within the firm.
Responsibilities:
Proposals: Craft, organize, and track proposal documents with precision
Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
Insurance Certificates: Request, distribute, and manage certificates for projects
Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
Document Management: Maintain a well-structured electronic filing system
Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Job Requirements:
Professional Experience: 3+ years of experience in contract documentation preparation, editing, and negotiation within architectural, interior design, engineering, and construction fields
Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable
Benefits: Salary is based on qualifications and experience. Employee benefits include medical, dental, and vision insurance, annual bonus, 401(k) match, Employee Stock Ownership Plan (ESOP), tax-free commuter benefits, discounted Divvy membership, flexible schedule.